We recently held events in Manchester and London for members of RLUK to introduce the CCM tools Beta interface and provide some context to those trialling the interface. These included real world case studies, as well as an opportunity for hands on experimentation.
The presentations generated wide ranging discussion about the national context for the CCM tools as well as potential applications. Ideas were flowing as delegates started working with the tools and thinking about how they might be applied within their own local context, with excitement about the opportunities beyond the obvious ones relating to making space on the shelves. This was also an opportunity for us to get initial feedback as delegates began to work with the facilities.
The main elements of the programme are given below; there are links to the presentations as well as background material; hands-on examples are now included on the CCM forum for RLUK members involved in the Beta trial.
The limited scope of current activity means the Beta trial is restricted to RLUK members only, but we will be looking at ways of broadening access as we gather feedback towards the end of the year.
CCM tools Beta Trial: Introductory Event Programme
The National Context
London: Dr. Mike Mertens, Deputy Executive Director and Data Services Manager, RLUK.
Manchester: Michael Emly, Head of Collection Services, University of Leeds Library.
This presentation provided the broader context within which the CCM tools are being used, looking at the changing national landscape as well as the changing role of RLUK.
How local decisions can affect the wider national context for collection management. (See Leeds Case study extract).
Case Study 1: Sheffield University
Gary Ward, Head of Capacity Management, University of Sheffield Library.
Gary discussed the way the CCM Tools were used in an actual withdrawal of stock procedure at Sheffield during 2012. The CCM Tools were used to identify last copies amongst titles considered for withdrawal and to identify copies held in eight or more other libraries besides Sheffield, which were then considered candidates for withdrawal. This supported the withdrawal of over 1100 items, freeing significant shelf space, whilst taking into consideration the continued availability of materials for researchers. The presentation covers the background to the case study, the case study itself, the findings and finally some recent developments that have occurred since the case study.
Case Study 2: York University
Ruth Elder, Collection Space Management Co-ordinator, University of York Library.
Ruth addressed the way the CCM tools have been used to support “business as usual” practice at York in the context of creating a “Collection Profile.” This pulls together a wide range of relevant information into one accessible location in a graphic manner, which can shared with those who it is most relevant to inform their decision making – such as subject librarians, senior library managers and academic departments. The presentation discusses the work flow involved. The Collection Profiles have received a positive reception at York and are now embedded as part of the 5 year Content strategy. They are encouraging and facilitating discussions between the library and academic departments in regard to evaluating stock selection and use, contributing to more positive collaborative relationships.
A more detailed description of the Case Study is also available “Identifying titles for potential purchase using the Copac Collection Management tool”
Copac Data: an introduction
Shirley Cousins, Copac Manager, Mimas, University of Manchester.
The way the Copac deduplication is carried out has some implications for the CCM search. This is summarised on the CCM forum for RLUK members. In addition, as a union catalogue Copac is dependent on updates from our contributing libraries, which in turn affects the currency of the picture you see within CCM. Update frequency varies from weekly or monthly for most large institutions, through to historic collections which are and largely unchanging so may only provide an annual refresh. You can check the currency of the data from any institution at:
This page also shows where a library has changed their library system and we are awaiting a reload, so the catalogue has not been updated as recently as would normally be the case.
The hands-on provided an opportunity to follow some structured exercises, plus time for unstructured experimentation. A hands-on worksheet is available to CCM users on the User forum.
There was an opportunity to prepare an Action Plan to take away. You can download a copy of the Action Plan Template for CCM tools.