CMCAB June Meeting

The Jisc Collection Management Community Advisory Board met on 29th June.  Here is a summary of our discussions:

  1. As usual an update on CCM Tools & Copac activity was provided. Highlights included:
  • The CCM Tools pilot with the University of Sydney is progressing. We are working on providing a MARC exchange upload facility.  Once established this functionality will be rolled out for use by other users who don’t contribute data to Copac, enabling them to obtain de-duplicated results sets featuring their own data.
  • As well as the CM@Bodleian Libraries Book Storage Facility event, featured in the April blog post, we have run 6 ‘Introduction to CCM Tools’ events around the country which have been well received and reached out to many colleagues with little or no experience of using the Tools. A new series will be offered in the autumn.
  • Adjustments to the ‘My library groups’ feature (announced via the lis-collection-mgmt email list) were time consuming. However the Board agreed that the changes improved functionality.  Access for non-members of the UK Federation has been set up and tested.  It will be rolled out to Copac contributors in September.
  • A research report into low or non-use of the CCM Tools was presented and discussed. The concept and value of the Tools is recognised but there remains some confusion about accessibility for non-RLUK members which we will continue to address.  Board members commented that the key to expanding use is for the Tools to be embedded in workflows and that this will only happen if they are perceived as supporting a business need in institutions.
  • The Copac team are juggling maintaining data loads to Copac with increasing NBK activity. Various improvements to workflows are being implemented to help manage this, including a dashboard for new contributors to collate and update information about their data.  It will be rolled out to more contributors as part of the NBK work.
  1. CM@ Hull Event, 7th September

Planning for this event is under way with a range of speakers interested in contributing.  A sub-group will be convened to progress detailed plans.

NB Bookings are now open for this event at: https://cmhull.eventbrite.co.uk

  1. White Rose Consortium (WRC) / GreenGlass update

Latest news on the WRC collaborative collection benchmarking project was provided:

  • Much work has been done comparing holdings results from GreenGlass and CCM tools. This involved close analysis of data through manual checking.
  • The analysis has identified variations in metadata between the three libraries which have inhibited consolidation of records for comparison. It is only through looking at large amounts of data that the true nature of issues becomes clear.
  • It is vital when embarking on any benchmarking project of this nature to fully understand the complexities of the data. Details such as changes in stock locations over years have an impact and the history of data creation and stock management have a big impact.
  • Further testing will be done and a report will be provided to Jisc. The testing has been challenging but work has continued to understand the level of reported overlap between the libraries.

The report was followed by a discussion about the nature of bibliographic metadata, whether metadata was improving over time and how the NBK may be able to support work to clean up and enhance metadata.  Levels of awareness of the issue are increasing in the community and the CMCAB will undoubtedly revisit it.  Colleagues from the WRC will provide a further update at the next meeting.

  1. National Bibliographic Knowledgebase

An overview of key milestones and principles for the NBK was provided:

  • The Beta service will be available in January 2018 and in January 2019 the full service will go live.
  • Phase 2 of data loading is currently taking place including WHELF libraries, existing Copac contributors who have provided reloads and some new libraries.
  • The NBK is essentially a database which will be the cornerstone for a range of Jisc services. These will include a cataloguing service and collection management tools through a login for Jisc members and a freely available resource discovery service.  Other services may be developed further down the line either by Jisc or others making use of the data.
  • For collection management, we will experiment with pointing the CCM Tools at the developing NBK database later this year to assess how this affects functionality. It is likely that the ‘live’ CCM Tools service will continue to use Copac data until 2019.  Existing functionality will be maintained but we are hopeful improved functionality can be delivered both from improved data coverage and from enhanced data such as usage, circulation and condition/preservation data if libraries can provide it.

Discussion followed about the data sources which will be incorporated into the NBK and the fact that community consultation is a key part of the project and is incorporated into all phases.  It was requested that Board members encourage colleagues to get in touch both about contributing data but also to volunteer for focus groups and provide feedback in specific areas.

It was confirmed that the NBK is a Jisc project and database which is being built on our behalf by OCLC.

  1. UKRR

An update was provided on Phase 3 of the UKRR.  This will adopt the principle of a Principal Holding Library and non-members will be able to use the facility on a pay as you go basis.  After Phase 3 the UKRR will be a ‘self-service’ facility enabling scarcity checking to take place.  An update on plans for a UKRR for monographs will be provided at the next meeting following delivery of a feasibility report.

Dates for meetings in 2017/18 are: 17th October 2017, 8th February 2018 and 21st June 2018.

We welcome your comments and suggestions on the work of the CMCAB.

Collections Management @ Bodleian Libraries Book Storage Facility

On Thursday 30th March, Michael Williams and his team opened the doors of the Bodleian Libraries Book Storage Facility in Swindon, having given members of the Collection Management community a rare opportunity to visit.  Anne Worden, who visited from the University of Portsmouth, kindly agreed to us posting her report on our blog:

Visit to Bodleian Libraries Book Storage Facility, Swindon, 30/3/17

Oxford opened this facility in October 2010 as a replacement for multiple other stores, including a salt mine in Cheshire, which were becoming very expensive. It is in one corner of a 17 acre site which the university bought and they will be expanding the current warehouse over the next 4 years at the same time as building a store for the Oxford University museums.

The current capacity is 13 million items with 8.9m being stored, so about three quarters full. They “ingest” (accession) about 7,000 new items per week, making just under 400,000 each year. The conditions meet BS5454 and PD5454, with the temperature being 17.5°C (+ or – 1°C) and the humidity 52% (+ or – 5) – 15,000 sprinkler heads are in place in case of fire. Items are stored in acid free, archival quality, strong cardboard box trays.

Stock is stored on 11m high, German-engineered (no leaning forward!!), metal shelves which are 70m long with 31 narrow aisles between them. Three aisles contain a huge run of map cabinets spread over 5 floors. All other items are stored by size and most have a barcode stuck on the top left hand corner to aid quick retrieval – those that don’t have the barcode stuck onto them have the barcode on a slip of paper sticking out the top but this isn’t ideal as the barcodes get mixed up when people borrow several items like this at the same time. Six forklift trucks are used to enable 8 retrievals of stock a day between 7am and 10pm, Monday to Friday – seeing the pod of the forklift rise up 10m to get something then move forward at that height to the next retrieval was quite a sight!

They get approximately 19,500 requests each month, a figure which has increased year on year. They think the increase is due to the speed and reliability of the service – vans deliver to libraries around Oxford twice a day and if you order by 10.30am in the morning, you can have the book the same day. Unexpectedly, medium use stock has been stored there as well as low use stock, as librarians have discovered that putting copies into the store actually makes them more accessible to users in different libraries around Oxford because of the frequent delivery service.

In addition to the delivery service, they also provide a scanning service and scan about 50-60 items per week in term. The reader gets a link to a server and then has 2 weeks to access the article/chapter. The scan stays on their system for a term just in case of retrieval problems, then gets deleted. They have just dropped the price of scans from £4 to £2 in order to encourage more use of this service.

There are 22 staff working in shifts and the key contact is Michael Williams, Head of Storage and Logistics. Because they will have spare capacity for the foreseeable future, they are keen to encourage other universities to use the facility – Cambridge are currently storing their newer legal deposit collection there whilst they wait for their own store to be built. Stock for other institutions is stored on separate aisles so can’t get mixed up with the Oxford stock. Michael said that he is happy to provide price estimates based on exact requirements.

Jenny Yaacob and I came away extremely impressed by the scale and efficiency of the whole set-up. If we were to consider off-site storage for legacy items, I would certainly recommend investigating what they could offer us, as nothing we could do ourselves would match their skilled operation.

AW 31/3/17

 

Announcing the Jisc National Bibliographic Knowledgebase

The new Jisc National Bibliographic Knowledgebase (NBK) is a development that builds on the long term success of Copac, providing a new platform for expanding the service to include all UK Higher Education libraries that wish to participate, as well as retaining and increasing the range of non-academic research libraries. This will offer a foundation with the potential for enhancing resource discovery and collection management services as well as developing new services to support libraries in managing their print and digital collections. Jisc has commissioned OCLC to build the NBK, in collaboration with the Copac team and others at Jisc, and we will be working with the HE library community to bring on board all HE libraries that wish to participate, as well as continuing to expand the range of specialist research libraries that contribute their catalogues.

Copac and Copac Collection Management tools (CCM tools) will continue to be maintained during the three year project to create the NBK and will be available to all service users as currently. As the NBK becomes established it is anticipated that Copac services, including CCM tools, will become integrated into the NBK, to offer functionality that utilises the expanded data set that the NBK will provide. As part of this development we will be looking to enhance existing services in resource discovery and collection management, as well as developing new services to support libraries in the management of their print and digital resources.

This is very early days for the project. The Copac team will be working with current Copac contributors over coming months as we begin to develop the new NBK. For HE libraries interested in contributing their catalogue to the NBK, we will initially be having discussions with HE library consortia to decide on the best way of widening the range of contributors. More details about data contribution will be available for individual libraries as the project develops.

For full details please see the press release: https://monographs.jiscinvolve.org/wp/

 

 

Pilot access for non-contributors to Copac

Back in February we ran an event to explore the possibility of extending access to the CCM Tools beyond RLUK member libraries: to those who do not contribute their library catalogue data to Copac. In response to a call for interest, a small group of 11 intrepid and keen institutions were represented as we got together in the welcoming environment of SOAS Library in London. Participants were given an introduction to the Tools which was followed by a discussion about their likely requirements and potential ideas for making use of them.

The consensus at the event was that our volunteers hoped to find the Tools useful despite the fact that their own library catalogue data is not currently part of the Copac database.There were many parallels between the requirements of this pilot group and our existing users, who face many of the same issues about space pressures,benchmarking collections and identifying unique and special material.

“… we could …. use it especially to help with our weeding projects, when we need to make tough decisions… and the possibility of discovering some of our books or collections are not as rare or unique as we may have previously believed.”

Aniska Kumra, Goldsmith’s University of London

Since February our pilot group have been experimenting with the CCM Tools: we do appreciate the precious time this has required when there are so many other demands on library staff time. It seemed now was a good time to catch up with some of them to find out how they have been getting on. We got some really positive feedback about the value perceived in the Tools: several colleagues had specific projects planned or in progress already:

“We [have] made a start on significance assessment of parts of our very new special collections using CCM Tools to gather data……….We might extend the CCM Tools brief to our Artists’ Books collection……”

Jane Daniels, Cardiff Metropolitan University


 “We have a significant amount of uncatalogued donations and special collections material I’d like to investigate with the tool to hopefully gather data on how rare or unique (in terms of holdings) some of this material might be.  From data gathered, we’ll hopefully be able to make informed decisions on whether to retain items or not, and if findings can be demonstrated using graphs, it’s likely to have more impact on the decision-making process.”

Sandra Cockburn, Oxford Brookes University


“… we have over 2,000 shelves of books in our external store, as part of assessing what we should continue to hold, [it] will be very helpful to run these against COPAC holdings – we may have rare items we need to hold on to?”

Jo Atkins, University of Leicester


“Potential use cases we are keen to try … are:

Map items we have identified for potential withdrawal …to help inform us on potential disposal or retention decisions.

Use CCM to identify most widely held texts in particular subject areas and then match that against our own holdings to identify potential gaps and weaknesses (we’d be interested to see if we could do this with any areas where ‘library resources’ scores had been lower in last year’s NSS).

…using CCM to identify core collections of texts when we hear of new courses or research areas incoming to the University…”

 Mark Hughes, Swansea University

In addition we got some valuable feedback about suggestions for enhancements, particularly in relation to increasing the scope of available data on Copac: reflecting the diverse needs of the pilot group:

The bigger questions….[it] would be a really valuable tool if COPAC holdings extended to SCONUL Libraries generally, [which] would allow us to look at holdings within regions and locally.”

Jo Atkins, University of Leicester


 

“… we’d like to see the scope extended, and like to be able to run data against both regional groupings….. or custom groupings of our own (e.g. against our self-identified peer set of institutions).  There would be tremendous value in being able to drill down to do comparisons against groupings like this and we think that would expand the use cases we’d see for CCM by enabling us to do different things.”

Mark Hughes, Swansea University

Thanks to all our pilot participants. We are in the process of building up an evidence base to support extending access to CCM Tools and the feedback we get from them is key to this process.

Keep an eye on this blog for more information later in the summer.

Working with users to improve the CCM interface

Since our last update we have completed the first round of formal user testing of the CCM Tools user interface. The tests were carried out for us by our Jisc colleagues who are experts in user research. They conducted 5 tests involving specific tasks followed by each tester (thanks to our volunteers!), and have presented us with the results.

In summary, the tests confirmed the overall value of the Tools as represented by this info graphic:

CCM User Test Results 2There was plenty of confirmation of the value and credibility of the Tools but as we expected some issues were identified with usability. NB The reason there are no measures against ‘findable’ (i.e. visibility via an internet search) and ‘accessible’ (specific accessibility assessment) is that these areas weren’t covered in the tests.

KEEPING THE GOOD BITS

Several aspects of the interface were well liked i.e. the simple uncluttered layout, and worked well in the tests. Regular users who have built up familiarity with the Tools may be pleased to know that we won’t be throwing everything out and starting from scratch but will be improving the existing design. We have therefore identified those parts which will be retained within our re-design.

One key feature identified was that the visualisation tools (i.e. graphs and maps) were not clearly enough signposted to new users. So we will be featuring these more prominently in a re-design. The graphs themselves also need some work to make them clearer to view, and we will be working to develop clearer calls to action to indicate next steps in a workflow: when and why batch searches should be used for example when too many results are returned.

WHAT NEXT

We are currently working on an initial re-design based on the user testing: this has been clarified following plenty of discussion within the team: we have been experimenting with paper prototypes, and post- it notes plastered on the office walls. Once this is complete it will be re-tested with volunteer testers, and hopefully released to existing users before the summer.

This is the first stage of work on the user interface, reflecting initial priorities. However, we also have a longer term list of recommendations for further developments which we hope to implement in the next phase of work.

TELL US WHAT YOU THINK

So: if you have thoughts (positive or negative) about the CCM interface please let us know and we will incorporate them in future plans. Contact Diana Massam, project manager at:

Diana.massam@manchester.ac.uk

CCM Tools: moving into service

The CCM Blog has been a little quiet recently but that doesn’t mean we haven’t been busy!

The CCM team, like all members of Mimas staff here in Manchester, officially became Jisc staff from 1st August 2014. While you may spot Jisc in our new email signatures, we are still working in the same way on our services and projects, with the same colleagues, so it is ‘business as usual’ for our users and collaborators.

We would like to belatedly announce that the CCM Tools project has entered a new phase of activity from September 2014. This will involve us working to develop the Tools, moving from the current pilot project status and ‘beta’ interface to a service ready resource which will become part of the Jisc portfolio of services. Our aim is to be ready to launch as a service in July 2015, with some earlier phased releases to existing users. Key areas of work over the next few months include:

  • Formal user testing of the CCM interface (currently ongoing) undertaken by user experience specialists
  • User interface enhancements reflecting recommendations from user testing work
  • Engaging with potential new user groups to investigate user requirements and use cases
  • Developing additional user support materials based on an analysis of needs
  • Technical development to support user identification and management as we scale up to service
  • Ensuring our activity dovetails with the priorities of the recently published National Monographs Strategy

We will be supported in this work by the existing CCM Board, whose members have kindly agreed to provide oversight and guidance for this phase of work. Board members will ensure we continue to engage with the community and reflect their needs as we move into service.

We are really excited by these developments. Users of the current version of the Tools have provided us with very positive feedback via our survey, at community events and on our user forum about their value in facilitating effective collection management activity.

Jisc has responded to this community support by demonstrating a commitment to the further development of the CCM Tools as a service.

We will be reporting on progress via this blog: so watch this space.

CCM Tools Community Events July 2014

Following on from last summer’s successful CCM Introductory Events, we ran two more community events in Manchester and London this July.  The purpose of the events was to give both new and more experienced CCM users an opportunity to share experience, discuss the broader national context in which the Tools operate and to engage in the ongoing development of the Tools as we move into a new phase of development.

Each event began with a series of case studies from users covering a broad range of experience from getting started to complex ongoing evaluation work.  Each of the presenters has kindly agreed to us making their slides available below:

Helen Faulds, University of St Andrews

Jane Podmore, University of Manchester

Gary Ward, University of Sheffield

Ruth Elder, University of York

Melanie Wood, University of Newcastle

Laura Macpherson, University of Edinburgh

Jennifer Prada, presenting on behalf of David Clover, Senate House Library

Following on from this, Ben Showers from Jisc spoke about the National Monographs Strategy: identifying CCM as a vital piece of the strategic jigsaw in this broader context.  The Strategy looks at developing a national approach to the lifecycle of monographs, and Ben provided an update on the background, methodology, ideas and next steps for this area of work.

A stimulating group discussion followed this, looking at the broader questions identified in Ben’s session, specifically how we can develop a ‘trust infrastructure’ to ensure that institutions can  trust the Tools and each other to work towards enabling robust national agreements and policies for monographs.

After lunch Shirley Cousins, Copac Service Manager gave an update on the new Copac database and how the enhancements will impact on CCM Tools, including a glimpse of the new Copac user interface which was warmly welcomed!

This was followed by a chance for hands-on use of the Tools, either with an CCM-intro-handson-0714 for new users or an opportunity to look into CCM-dedup-hands-on-0714 in more depth.  Delegates also contributed to a focus group, and were asked to contribute their comments, feedback and suggestions on how we can improve the CCM Tools.  We also asked for their ideas for enhanced support features which would help users to get started with using the Tools and continue to support ongoing use to enable them to become embedded in institutional workflows.  The CCM team found the content of these discussions invaluable to inform our future plans.

Thanks to everyone who contributed to and participated in the events, for engaging so positively in all the sessions.  We hope by keeping in touch with each other, delegates will become part of a supportive community of CCM Tools users as they go from strength to strength.

 

Copac Collection Management User Stories

Following an appeal to registered CCM Tools users at the end of last year, we have had several new short case studies or User Stories posted to our User Forum (From 2016 now available on our User Stories blog pages).  These provide a great snapshot of the kind of activity that people new to the Tools have engaged in since July last year.

What is really interesting about these new posts is that they range from small scale ‘proof of concept’ experiments  to larger projects supporting policy changes or streamlining ‘business as usual’ work flows.  So if you are new to the CCM Tools they are a great place to start to get a taste for the potential benefits they can provide your institution.

STOCK WEEDING

A user new to CCM at The University of Manchester undertook a small project checking 3 shelves of books in store, in order to test the potential for identifying possible items to withdraw.  The criteria used were to highlight those items held by 9 or more libraries as possible candidates for disposal.  The experiment indicated a potential for streamlining the decision process.

Another project reported at Manchester was use of the Tools to support a ‘business as usual’ annual weed of open shelves for withdrawal or transfer to store. Previously checks against Copac were made manually so the CCM Tools saved considerable staff time.

At Edinburgh University the Tools were used with reference to the SCURL collaborative retention policy to assess stock currently in an off- site store, for retention or disposal.  By enabling staff to identify unique copies in Scotland, material could be prioritised for possible transfer to the Main Library collection.

IDENTIFYING COLLECTION STRENGTHS

Nottingham University reported that the Tools were used to confirm that the library had a significant subject collection developed 20 years ago which had not previously been formally recognised.  Anecdotal evidence from academics about this was confirmed by CCM data.

At St. Andrews University the Tools were used to assess a significant donation to the library, confirming its value. 

The Deputy Collections Manager sums up her conclusions about the value of the Tools for collection analysis:

 

 

ENHANCING STOCK DATA

Warwick University has been working on developing a database of information from a variety of sources to help manage stock.  Data from their reading list system, purchase and publication dates, and usage data, has now been enhanced with information from the CCM Tools identifying the uniqueness of material.

 

SPECIAL COLLECTIONS

Again at Edinburgh University CCM Tools were used to provide supporting information for a major policy change in the area of Special Collections: namely a change in transfer criteria from a publication date of pre-1850 to pre-1900.

 

POST YOUR OWN STORY

As these short case studies show, the Copac Collection Management Tools can support decision making in a range of areas, and help users to get the data they need quickly and efficiently.  If you have a user story to tell please share it on the Forum: we would be delighted to find out more about what our users are up to.

Interested in finding out more?  Currently access to the CCM Tools and User Forum is limited to project participants and RLUK member libraries. However we are starting to plan for wider access: opening the Tools up to more libraries in the future.  We will post more information about these plans as soon as we can, please watch this space.

 

CCM Tools User Survey Results

In December we launched a short survey for registered users of the Copac Collections Management Tools.  This was to help us gather feedback as we move into a newly funded phase of work in 2014.  Since the opening up of the Tools [via Beta Trial] to RLUK members last summer we have now registered over 35 users: many of whom are actively using the Tools in their day to day work or for special projects.

We received 18 responses to the survey and would like to thank all those who took the time to take part.  Your responses have provided the CCM Tools team at Mimas with really valuable feedback.  In general the responses were overwhelmingly positive: confirming strong community support for the CCM Tools as we move into a new phase of development.  Some of the highlights from the survey results are:

  • Over 60% of respondents are using or expect to use the CCM Tools for business as usual activity in their workplace.
  • Many users identified future plans for using the tools, indicating a continuing need.
  • Use of the different search forms (Quick, Batch & Keyword) was consistent with over 60% of respondents using all of them.  Batch search was the most popular option.
  • Use of the visualisation tools and graph data were by far the most popular export features.
  • Not many users had used the online help: 50% said they didn’t need it but some weren’t aware of it.  Of those who had used it 2 didn’t find it useful: so we have some work to do to ensure it meets user needs.
  • Over 70% of respondents found the CCM Tools easy or very easy to use.
  • Nearly 60% of respondents had not used the CCM User Forum.  We plan to work with the user community to encourage more use and mutual support over the next few months.
  • In response to the question ‘What do you like most about the tools?’ common themes were: the visualisations; ease of use; import & export functionality; time saving.
  • Suggestions for changes you would like to see included: bigger batch files and UI improvements.
  • When describing the benefits of the tools respondents clearly demonstrated value in areas such as: access to hard data; speed & efficiency; knowledge about the library collection; benchmarking; supporting collection management decisions.
  • Most respondents would recommend the CCM Tools to others.

 

 

 

 

What Next?

We will be using the results of the survey to inform our work over the next few months.  This will include supporting users to get the most from the CCM Tools through more community events; there will be a refresh of the user interface incorporating user feedback, as well as promotion of the User Forum as an active tool for community support and guidance.  The survey feedback will also help us encourage new usage by providing exemplars of areas where the tools are being applied.

CCM Beta Trial Introductory Events

We recently held events in Manchester and London for members of RLUK to introduce the CCM tools Beta interface and provide some context to those trialling the interface. These included real world case studies, as well as an opportunity for hands on experimentation.

The presentations generated wide ranging discussion about the national context for the CCM tools as well as potential applications. Ideas were flowing as delegates started working with the tools and thinking about how they might be applied within their own local context, with excitement about the opportunities beyond the obvious ones relating to making space on the shelves. This was also an opportunity for us to get initial feedback as delegates began to work with the facilities.

The main elements of the programme are given below; there are links to the presentations as well as background material; hands-on examples are now included on the CCM forum for RLUK members involved in the Beta trial.

The limited scope of current activity means the Beta trial is restricted to RLUK members only, but we will be looking at ways of broadening access as we gather feedback towards the end of the year.

CCM tools Beta Trial: Introductory Event Programme

The National Context

London: Dr. Mike Mertens, Deputy Executive Director and Data Services Manager, RLUK.
Manchester: Michael Emly, Head of Collection Services, University of Leeds Library.

This presentation provided the broader context within which the CCM tools are being used, looking at the changing national landscape as well as the changing role of RLUK.

CCM tools ‘The Bigger Picture’ Slides

Group discussion:

How local decisions can affect the wider national context for collection management. (See Leeds Case study extract).

Case Study 1: Sheffield University

Gary Ward, Head of Capacity Management, University of Sheffield Library.

Gary discussed the way the CCM Tools were used in an actual withdrawal of stock procedure at Sheffield during 2012. The CCM Tools were used to identify last copies amongst titles considered for withdrawal and to identify copies held in eight or more other libraries besides Sheffield, which were then considered candidates for withdrawal. This supported the withdrawal of over 1100 items, freeing significant shelf space, whilst taking into consideration the continued availability of materials for researchers. The presentation covers the background to the case study, the case study itself, the findings and finally some recent developments that have occurred since the case study.

University of Sheffield case study slides

Case Study 2: York University

Ruth Elder, Collection Space Management Co-ordinator, University of York Library.

Ruth addressed the way the CCM tools have been used to support “business as usual” practice at York in the context of creating a “Collection Profile.”  This pulls together a wide range of relevant information into one accessible location in a graphic manner, which can shared with those who it is most relevant to inform their decision making – such as subject librarians, senior library managers and academic departments. The presentation discusses the work flow involved. The Collection Profiles have received a positive reception at York and are now embedded as part of the 5 year Content strategy.  They are encouraging and facilitating discussions between the library and academic departments in regard to evaluating stock selection and use, contributing to more positive collaborative relationships.

University of York case study slides

A more detailed description of the Case Study is also available “Identifying titles for potential purchase using the Copac Collection Management tool

Copac Data: an introduction

Shirley Cousins, Copac Manager, Mimas, University of Manchester.

The way the Copac deduplication is carried out has some implications for the CCM search. This is summarised on the CCM forum for RLUK members. In addition, as a union catalogue Copac is dependent on updates from our contributing libraries, which in turn affects the currency of the picture you see within CCM. Update frequency varies from weekly or monthly for most large institutions, through to historic collections which are and largely unchanging so may only provide an annual refresh. You can check the currency of the data from any institution at:

http://copac.ac.uk/about/library-update/

This page also shows where a library has changed their library system and we are awaiting a reload, so the catalogue has not been updated as recently as would normally be the case.

Hands-on

The hands-on provided an opportunity to follow some structured exercises, plus time for unstructured experimentation. A hands-on worksheet is available to CCM users on the User forum.

Action Planning

There was an opportunity to prepare an Action Plan to take away. You can download a copy of the Action Plan Template for CCM tools.