A recent addition to the CCM tools case studies is the work carried out by Ruth Elder at York concerned with “Identifying titles for potential purchase using the Copac Collection Management tool“. Ruth has been taking use of the CCM tools into a new area, supporting “business as usual” practice at York in the context of creating a “Collection Profile.” This pulls together a wide range of relevant information into one accessible location in a graphic manner, which can shared with those who it is most relevant to inform their decision making – such as subject librarians, senior library managers and academic departments. The Collection Profiles have received a positive reception at York and are now embedded as part of the 5 year Content strategy. They are encouraging and facilitating discussions between the library and academic departments in regard to evaluating stock selection and use, contributing to more positive collaborative relationships.
As part of the Project, a number of scenarios were developed into case studies and tested in real life. The Case Studies Synthesis Report (PDF) summarises all the work undertaken, drawing out the key points and messages and providing a synopsis of 10 separate pieces of work. More detailed reports have been prepared for 6 of these, documenting both process and results in some detail.
The Sheffield Case Study (PDF) describes how a largely automated workflow was set up which exported record numbers and ISBNs from Sheffield’s library management system (LMS), ran the data through the Copac Tool and identified those for which fewer than 8 holding libraries were recorded in Copac. Data for the remainder was then loaded back into the LMS and lists generated for withdrawal of these titles. This process gave a saving of at least 60% on staff time.
In the York Case Study (PDF), the Copac Tool was used, along with other data such as circulation statistics derived from the LMS, to present a profile of the collection of monographs on Language and Linguistic Science. The resulting profile benefits from including not only statistics about usage, age profile, etc., but also how the collection at York fits within the national context.
Leeds Case Study 1 (PDF) describes how the Copac Tool was used to profile collections in order to identify those of potentially national significance (“heritage collections”). A fairly consistent pattern emerged for most collections, allowing some tentative suggestions regarding how a heritage collection might be identified from such data.
Leeds undertook two further small-scale case studies, examining, on a title-by-title basis, the results of using the Copac Tool to support decisions in conservation and digitisation – Leeds Case Study 2 (PDF) – and stock withdrawal – Leeds Case Study 3 (PDF).
A detailed description of the main workflows and procedures has also been prepared to assist other libraries that may wish to undertake similar projects: